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Winkens Architecture
Whitestown, Drinagh
Wexford, Ireland
t. +353(0)53 9126605
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GDPR & Our Customer Privacy Policy


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Winkens Architecture is committed to General Data Protection Regulation (GDPR)
compliance and is committed to ensuring that your privacy is protected.
Should we ask you to provide certain information by which you can be identified
when using our services and website, then you can be assured that it will only
be used in accordance with this privacy statement.
Our privacy statement sets out our actions to comply with this new regulation,
our continued commitment in respecting your privacy and to protecting your personal data!
This privacy policy sets out how Winkens Architecture uses and protects any personal
data that you share with us and that we hold about you, including how we collect,
process, protect and share that data.

Why we need your data

We need to know your personal data to provide you with our Architectural and
associated services. We will not collect any personal data from you which we do
not need to provide and/or oversee our services to you.
We also hold information in our accounts system necessary to process your account.

What personal data we collect

We may collect the following information:
  • name and job title
  • contact information including email address
  • demographic information such as post code, preferences and interests
  • details of your property and land ownership
  • any other information relevant to your project such as the existence of any
    hidden services, way-leave, easements or covenants which may impact on
    the design or later construction of the project.
We may also hold information in our Accounts systems, required on a
legal basis, to comply with current Irish Tax Legislation.

What we do with the information we gather

The personal data we collect is processed by our staff and will
be processed for the purpose of providing Architectural services to you
and will be retained securely with your project.

Examples of ways in which we might process your data;
  • In emails and letters
  • In the project brief
  • On drawings (physical and PDF/other digital media)
  • In models on common data environments/clouds
  • In visualisations
  • In strategy documents
We require this information to understand your needs and provide you with a
better service, and in particular for the following reasons:
  • internal record keeping.
  • we may use the information to improve our services.

Sharing information

Due to the nature of our services, we are regularly required to share some of
your personal data with third parties who will provide additional consultation
and/or construction related services. We will keep the information about you
confidential and we will only disclose your information with other third parties
with your express consent and on a need to know basis.
  • eg. Engineers, Site surveyors, BER assessors, Passive House assessors,
    Quantity Surveyors, Builders, sub contractors, etc.
with the exception of the following categories of third parties.
  • insurance companies, loss assessors, regulatory authorities and other
    fraud prevention agencies for the purposes of fraud prevention and to
    comply with any regulatory issues and disclosures;
  • any legal or crime prevention agencies and/or to satisfy any regulatory
    request if we have a duty to do so or if the law allows us to do so.

How long we keep your data for

Personal information essential to processing financial accounts for tax purposes
will be retained for 6 years, after any transactions, acts or operations have been
completed. All other information will be retained for a period of 7-12 years
dependent on relevant contracts.

What are your rights?

Under the GDPR, as a data provider, your rights are:
  • The right to obtain details about how your data is processed by
    an organisation or business
  • The right to obtain copies of personal data that an organisation
    holds on you
  • The right to have incorrect or incomplete data corrected.
  • The right to have your data erased by an organisation, where,
    for example, the organisation has no legitimate reason for retaining the data
  • The right to obtain your data from an organisation and to have
    that data transmitted to another organisation
  • The right to object to the processing of your data by an
    organisation
  • The right to not to be subject to automated decision making,
    including profiling

Security

We are committed to ensuring that your information is secure. In order to prevent
unauthorised access or disclosure we have put in place suitable physical, electronic
and managerial procedures to safeguard and secure the information we collect.

Links to other websites

Our website may contain links to other websites of interest. However, once you have
used these links to leave our site, you should note that we do not have any control
over that other website. Therefore, we cannot be responsible for the protection
and privacy of any information which you provide whilst visiting such sites and
such sites are not governed by this privacy statement. You should exercise
caution and look at the privacy statement applicable to the website in question.

Use of cookies

Cookies are small pieces of information sent by a website to your computer
and stored on your hard drive to allow that website to recognise you when you visit.
Winkens Architecture do not collect Cookies.

Your Consent

By using our site and or employing us, you consent to this privacy policy.

Accuracy of Information

In order to provide the highest level of customer service possible, we need to keep
accurate personal data about you. We take reasonable steps to ensure the accuracy
of any personal or sensitive information we obtain. We ensure that the source of
any personal data or sensitive information is clear and we carefully consider any
challenges to the accuracy of the information. We also consider when it is necessary
to update the information, such as name or address changes and you can help us by
informing us of these changes when they occur.

Queries re GDPR

If you have any questions or queries which are not answered by this Privacy Policy,
or have any potential concerns about how we may use the personal data we hold,
please write to Winkens Architecture, Whitestown, Drinagh, Wexford or email us.

Invoking your rights

If you would like to invoke any of the above data subject rights with us,
please write to us at Winkens Architecture, Whitestown, Drinagh, Wexford or email us.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page,
and/or update the Privacy Policy modification date below.
This policy was last modified on May 25th, 2018.

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